In capacity planning the occupation of the available means of production is placed against time; e.g. machine- or man hours. Capacity planning is a policy instrument, which serves as a compass for management.
The picture shows the capacity planning of a shipyard. Per week this yard has 12,000 man hours to utilise. In week number 41 are 1,500 hours reserved for repairs, 3,500 man hours for building number 537, 5,000 hours for building number 538 and 2,000 hours for building number 539.
You can see immediately that overtime is required in week numbers 45 and 46. The management of the ship yard can see that measures have to be taken, e.g. undertake less repair activities for these weeks or postpone some of weeks 45 and 46 work to weeks 47 –50, etc. The visual planning schedule may easily be adjusted as the situation changes.
Applicable in boardrooms, planning departments, project departments, building and construction companies. In short in any labour- or machine intensive company.
Room occupantion planning
Would it be possible for a congress centre or a conference hotel to hire out a hall, meeting room, swimming pool or sports hall at a given date?
With Efficienta Visual Planning you have a total overview of room availability at a glance. In this example you see listed vertically by divisions the halls, conference rooms and other locations.
Each location is subdivided into morning, afternoon and evening sessions with coloured symbols indicating the type of reservation. If required you may write additional information onto the symbols and eventually wipe clean for re-use.
Also applicable to cultural centres, theaters, conservatories, etc.
Order and machine planning
Whenever you combine an activity (orders) with capacity (machines) in one operation you should guard against mistakes. With the execution of an order the capacity symbols in question are moved up from the machine planning section (bottom part) into the order planning section (upper part) in a vertical line.
You may then see at a glance if your orders will be completed on time and ensure that your machines are use to their maximum capacity. This is called the positive-negative method of planning.
Applicable to any production company.
With the help of Efficienta Systems you may easily and quickly set up a work rosta for your fellow workers. For example, take the manpower planning of a (small) supermarket.
There is a manager, several full-time sales staff, a number of shelf-fillers plus part-timers. We place the names vertically onto the index and the horizontal datestrip schedules the working-hours per day. The type of work, e.g. cashiers, green grocery staff and butchery staff, provisioning etc. is indicated by colour coded text plates. Other sections like bread, cheese, etc. may also be indicated by colour.
As the greengrocery shop will be understaffed Tuesday morning, a part-timer wil be called in. In this example Marc has a green symbol placed next to his name (representing working in the green grocery shop). The same applies to Nicole who will work in the butchers shop on Tuesday afternoon (red symbol).
The time for staff improvisation is over. Careful planning is necessary particularly in the shopping centres.
How do you visualise production planning, taking into account ordernumbers, order dates, customer name, preparation time, production hours, deadlines, overtime? This example shows a solution. The time axis is divided into 8-hour working days. Each hour is one column wide. Onto the index is detailed order specification, e.g. number, date, name of customer (article number, quantities to be produced, etc. may be added).
The colour coded symbols indicate the type of work: red and yellow = preparation; pink and green = production; blue = finishing; followed by a symbol with agreed delivery date. Information is totally visual e.g. for order no 1003 three hours of overtime will have to be spent.
Project planning (Gant method)
The method applied most frequently is the one according to the Gantt method (the planning method by which the planned expectations as well as the actual realisation is shown). Here you can see if the planning keeps step with the reality.
Along the horizontal axis the timescale is indicated. Listed onto the vertical axis are the project phases (for with a building project you have to consider: the draft, the plan, the drawings, the specification, the package of measures, etc.) For each project phase the length of the coloured symbol indicates the planned duration of the activity. On an additional line the white symbols indicate the realisation of each stage. The dateline cursor shows whether you are on time, ahead or behind schedule allowing you to take corrective measures if necessary.
Phase 1 has been executed on time. Phase 2 started one day too late taking 5 instead of 4 days. Phase 3 started on time, but is 2 days behind schedule. Phase 4 and 5 are in step. Phase 6 and 7 still have yet to be started.
At the end of each project you can see where delays have occurred. This is instructive information for the future conduct of business.
Applicable wherever projects are being executed.
Often a maintenance or service contract is instigated
after a machine or item of plant has been supplied.
On the basis of this example you will see how a suitable service plan may easily be set up.
On the left the names of the clients are listed onto coloured text symbols. Each colour indicates, for example the type of machine that each client has bought. The timescale is divided into weeks (hours, days or months are also possible).
The coloured signals indicate the engineer allocated to each job. When each job is completed you replace the original colour with for example, a white symbol. Therefore, with the help of the cursor you may immediately see if the services are completed late, on time or early.
When you are dealing with these kind of maintenance contracts or, indeed any other type of time scheduling – we strongly recommend this simple method.
The coloured signals indicate the engineer allocated to each job. When each job is completed you replace the original colour with for example, a white symbol.
Therefore, with the help of the cursor you may immediately see if the services are completed late, on time or early.
For the processing of numerical data computers are commonly being used. Screens are filled with data and print-outs with columns of figures.
In order to have the key data permanently in view it is advisable to visualise certain numerical series. This can be done quickly and simply with the help of Efficienta Systems.
Many a sales manager will recognise the practical benefits of this example: Turnover figures, perfectly arranged according to periods, districts or targets. When this is permanently available, it is easier to compare results, distinguish trends and relate these back to targets.
Maintenance planning machines
Plant, buildings and machinery require regular maintenance. Preventive maintenance guards against accidents and unexpected break-downs. Insufficient maintenance may cause damage, not only to the plant or equipment but also to the good name of your company. In the photograph you see machines subdivided into various service tasks, requiring attention.
Time-division is by days. The symbols are placed at the points in time when the services have to take place. The colour coding signifies the mechanic who is in charge of the inspection in question
Applied by power companies, government organisations, factories, property-companies, refineries, etc